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Saturday, July 04, 2020

News


At OPENonline, we notify you of the most recent background screening and investigative news with our timely news alerts, press releases, blog articles and legislative & compliance updates. If you are interested in submitting an article to appear on our website, please contact our marketing department.

OPENonline Will Be Open on July 3rd, 2020

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OPENonline strives to provide value to our customers and realizes many of you may not be closed on Friday, July 3, 2020, so we will have staff available to assist you. Many government agencies will be closed for the national holiday, so delays may occur for some search results.

We wish you and your loved ones a Happy 4th of July and hope you are all safe and healthy.

Social Media Screening by Employers Provides Valuable Information When Done Right!

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We’ve delved into this topic several times in recent months, discussing the possible perils and benefits of social media screening of candidates. The National Law Review posted an informative article titled “To Stalk or Not to Stalk….That Is the Question – Using Social Media for Applicant Review.” The focus of the article is social media screening, and they included some great best practice tips when using social media to screen applicants.

Ninth Circuit Decisions Outline Why Stand-Alone Disclosures Are So Important to Avoid Liability!

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The National Law Review published this article outlining Ninth Circuit decisions and requirements for Article III standing. The decisions also clarify when extraneous information on background screening disclosures can put employers at risk. Background screening disclosures and authorizations continue to be an area of litigation and it is important to get it right if you want to avoid lawsuits.

Virginia Bans-The-Box for Simple Possession of Marijuana!

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Governor Ralph Northam signed HB872 on May 21, 2020, which takes effect on July 1, 2020.  The law decriminalizes simple marijuana possession and provides a civil penalty of $25.00. As part of the bill, employers are prohibited from requiring job applicants to disclose information regarding an arrest, criminal charge or conviction related to possession of marijuana. For more detail on the law, go here.

E-Verify Highlights and Updates

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We are forwarding an update we received from E-Verify and the USCIS.

USCIS Preparing to Resume Public Services on June 4
U.S. Citizenship and Immigration Services is readying individual domestic offices to reopen on or after June 4. See our web alert for information on field offices, asylum offices, application support centers and naturalization ceremonies.

Form I-9 Requirements Flexibility Extended for 30 Days
On March 20, the Department of Homeland Security (DHS) and U.S. Immigration and Customs Enforcement (ICE) announced flexibility in complying with requirements related to Form I-9, Employment Eligibility Verification, due to COVID-19.

This temporary guidance was set to expire May 19. Because of ongoing precautions related to COVID-19, DHS has extended this policy for an additional 30 days.

This provision only applies to employers and workplaces that are operating remotely. See the original news release for more information on how to obtain, remotely inspect, and retain copies of the identity and employment eligibility documents to complete Section 2 of Form I-9.

Two Recent Ninth Circuit Decisions Concerning the Fair Credit Reporting Act and Background Checks With Mostly Employer Favorable Outcomes!

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The Ninth Circuit ruled generally employer favorable in two recent decisions concerning background checks and disclosures. The highlights in these two cases were that the background check disclosure may contain explanatory language as long as it isn’t excessive and confusing; the disclosure can be presented at the same time as other materials, as long as the disclosure is on a separate form; the language in a separate authorization form has no impact on the disclosure form’s compliance with the Fair Credit Reporting Act (FCRA) standalone requirements; and the pre-adverse action letter does not have to require the opportunity for the applicant to discuss the report with the employer.

OPENonline Will Be Closed in Observance of Memorial Day

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OPENonline will be closed to observe Memorial Day on Monday, May 25, 2020. Customers will still have online access during this time; however, please be aware that many courts, state offices, employers and educational institutions will be closed during this holiday and may cause delays in the return of criminal, court and other orders. If possible, place your requests early to ensure timely receipt of required information.

OPENonline would like to take this opportunity to remember, honor and sincerely thank all the brave men and women who have served our country!

Best wishes to you and your family for a happy and safe holiday weekend!

#OPENonline

Suffolk County, NY Joins the Ban-The-Box Movement Restricting Use of Criminal History in Hiring Process!

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The law takes effect on August 25, 2020, and employers with more than 15 employees will have to comply. The law prohibits asking questions about an applicant’s criminal history until after an application has been submitted and an initial interview has been conducted, with some exceptions.

FORM I-9 ANNOUNCEMENT, COVID-19 Temporary Policy for List B Identity Documents

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An update from E-Verify and the USCIS. Because many areas are under stay-at-home orders due to COVID-19 and some online renewal services have restrictions, employees may experience challenges renewing a state driver’s license, a state ID card, or other Form I-9, Employment Eligibility Verification, List B identity document. Considering these circumstances, DHS is issuing a temporary policy regarding expired List B identity documents used to complete Form I-9, Employment Eligibility Verification.

Form I-9 Completion by Non-E-Verify Agricultural Employers of Certain H-2A Nonimmigrants

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On April 20, the Department of Homeland Security published a temporary final rule to amend certain H-2A requirements to help U.S. agricultural employers avoid disruptions in lawful agricultural-related employment during the coronavirus (COVID-19) public health emergency.  The temporary final rule expires on August 18, 2020.

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